Authors must submit their final version of camera-ready papers electronically in PDF format through the EasyChair system no later than 23:59:59 PST on May 31 2018 (Hard Deadline). Before submitting the final version, authors are expected to revise their paper taking into account the feedback from the reviewers. 

All final submissions will be included in the material distributed to the conference participants. However, the IEEE ARM 2018 Proceedings in IEEE Xplore will contain only full technical papers accepted for IEEE ARM 2018 publication, and not more than 25% crosscheck similarity from iThenticate.  The authors can employ itenticate service from It should be noted that the papers whose similarity is more than 25% would not be included in IEEE Xplore.

For papers accepted to be published in the IEEE ARM 2018 Proceedings, the maximum length is limited to six pages prepared in the standard IEEE Conference Paper Format according to the LaTeX template or Microsoft Word template provided in the IEEE website. The authors are to ensure that the latest US letter template is used and its format is not modified or changed. The authors are required to check their final camera ready paper using PDF-express. A maximum of two additional pages are permitted at an extra charge of USD 100 per page payable at the time of submitting the camera-ready version of the paper.

At least one of the authors listed on the paper must be registered for the conference when the final manuscript is uploaded. Each full registration may only upload one paper. To link excess page fees with your paper number, please complete the final submission information for your paper before registering for the conference.

Step-By-Step Guidelines to Submit Your Final Paper

Step 1

Prepare your final paper using the available LaTeX or Microsoft Word template and following these paper preparation instructions. Ensure you are using the latest US letter template and do not change its formatting.

Step 2

Check that the names of all authors and their order is identical in the Easychair submission system, the paper, and the summary slide. Please write author names with only the first letter capitalized, that is, use “Firstname Lastname” in all instances and do not use “FIRSTNAME LASTNAME” anywhere.

Step 3

Create a PDF version of your paper and perform the IEEE PDF compliance test using PDF-express. If your paper does not pass the test, read the “PDF Test” Help to revise the format of your paper until it passes the test. The IEEE PDF eXpress Compliant Report must be submitted for verification purpose to A (PIDXXXXX.pdf) will be sent to you via email after your paper is checked by PDF eXpress using conference ID 44244X. Detail help notes can be found at

Step 4

For full technical papers only, please prepare one PowerPoint slide that summarizes your paper. You must only use the PowerPoint template available here. Please do not change the template and keep fonts and font sizes as prepared in the template.

This summary page is not required for the Abstract-only track.

Step 5

Update the final submission information (title, author list, number of pages, abstract, copyright) in Easychair. To process the copyright transfer for each contribution, the authors should download the IEEE copyright, sign it and email it to Please indicate your paper number in the subject heading.

Step 6

Register for the conference, indicating the paper number and any extra pages, through the author registration site, and email the register txt file which indicates successful registration to Please indicate your paper number in the subject heading.

Step 7

Upload the following file in Easychair:
(1) A PDF file of your camera ready paper (max 6 MB). 

Email the following three files to
(1) For full papers only, a single summary PowerPoint slide (max 1 MB) based on this template, and
(2) A register txt file to indicate successful registration, if you are IEEE Member or IEEE Student Member, you should offer the corresponding Member number.
(3) The pdf compliant Report (PIDXXXXX.pdf).
(4) A signed IEEE copyright form.
In your email, please use the subject heading “Additional Files for Paper Number xx”.